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Newick Rootz

Privacy Notice

This Privacy Notice covers the way in which we hold and make use of the personal information about members of Newick Rootz. We undertake voluntary work under the supervision of East Sussex County Council to maintain the public rights of way in the parish of Newick. To do this, we need to hold your contact details to inform you about our activities and to communicate with each other. Newick Rootz takes data protection seriously. Please be assured that your information will be used appropriately in line with data protection legislation, will be stored securely and will not be processed unless the requirements for fair and lawful processing can be met.

What information is being held?

In order to provide our service, we need to hold your contact details (for example, phone number, address or email address.) This is necessary so that we can keep you informed about our meetings, workdays and other activities, and so that members can communicate with each other when on site during our workdays. We also need to hold contact details of your next of kin, so that they may be informed in the unfortunate event of accident or illness when you are working with us.

How will your information be used?

Your information will be shared with other members of Newick Rootz, so that any member can communicate with another.

How long will your information be held for?

Your information will be held as long as you are a member of Newick Rootz and have signed and returned the consent form. If you cease to be a member of Newick Rootz, your information will be deleted.

Sharing your information

Your information will be shared with East Sussex County Council, so that you will be covered under their insurance arrangements for volunteers (please see their Privacy Notice, which describes how they use this information).

Your rights

Under data protection legislation, you have the right:

  • to be informed why, where and how we use your information.
  • to ask for access to your information.
  • to ask for your information to be corrected if it is inaccurate or incomplete.
  • to ask for your information to be deleted or removed where there is no need for us to continue using it.
  • to ask us to restrict the use of your information.
  • to ask us to copy or transfer your information from one IT system to another in a safe and secure way, without impacting the quality of the information.
  • to object to how your information is used.
  • to challenge any decisions made without human intervention (automated decision making).

How to find out more or complain

Should you have any further queries on the uses of your information, please contact us.